Position
Payroll Specialist
Department
Human Resources
Position Type
Full-time
Work Hours
37.5 hours per week (9:00 to 17:30, Monday to Friday)
Location
Tokyo (Sangen-jaya station); hybrid-remote flexibility after initial training period available
Report to
Payroll Manager
Visa Requirement
Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.
Salary & Benefits
Eleven (11) days paid vacation in the first fiscal year (July-June) increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, an approximately two-week company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, retirement payment system, and tuition benefits for Temple University, Japan Campus (TUJ) programs.
Overview of Position
TUJ seeks a motivated, organized and detail-oriented Payroll Specialist. The main focus of the post-holder is to work closely with the Payroll Manager for payroll processes - collecting data, creating payment files, generating reports for the accounting office, and assisting with other payroll-related legal/benefit processing and documentation. This position also includes employee onboarding and offboarding procedures.
Primary Responsibilities
- Collect, review, and maintain data for salary and benefit payments
- Create monthly payment files for the Payroll Manager’s review and set bank transfers
- Data entry and personal information updates for employees
- Maintain employees’ attendance and overtime records
- Create a monthly salary report for the Payroll Manager’s approval
- Manage e-pay slip system, including employee data updates
- Process social insurance enrollments and changes
- Assist with onboarding and offboarding orientations and processes
- Update staff list based on each month’s payments
- Organize year-end-tax adjustment
- Assist with other HR administrative work as requested
Qualifications & Experience
- At least 3 years of payroll experience and knowledge
- Native-level Japanese ability with excellent verbal and written English skills
- Excellent PC skills with an emphasis on Excel
- Work experience in an international environment or/and study abroad experience
- Accuracy and attention to detail
- Excellent time-management and organizational skills demonstrating an ability to work to deadlines
- Ability to multi-task effectively
- Strong interpersonal skills and a team player
Preferred Qualifications & Experience
- Nissho Boki 3rd grade or equivalent experience
- Working knowledge of HRIS
- Work experience in educational institutions
Application Process
Review of applications will begin immediately.
Apply for This Job *You will be directed to an external job platform, BambooHR.
Required application materials to be submitted:
- a cover letter highlighting relevant experience and what appeals to you about the position,
- a resume or curriculum vitae, and
- two references and their contact information,
Only candidates selected for an interview will be contacted.
Temple University, Japan Campus is committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.