Position

Administrative Assistant for Academic Affairs (Business & Technology, General Education, and Bridge)

Department

Undergraduate Program

Position type

Full-time

Location

Tokyo (Sangen-jaya station)

Work hours

37.5 Hours Per Week (09:00–17:30, Monday through Friday) 

Report to

Operations Manager for Academic Affairs

Visa Requirement

Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.

Salary & benefits

Commensurate with experience. 
Eleven days paid vacation in the first year, increasing to 20 days after six years of employment, plus five paid “personal and sick days” each year. In addition, approximately two weeks university-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, retirement payment system, and tuition benefits for Temple University, Japan Campus (TUJ) programs.

Overview of position

The Administrative Assistant for the Business & Technology Division, General Education, and Bridge Programs provides support for the administration and faculty of these academic units. The position is multifaceted, involving technical, financial, and clerical work to support the teaching and research missions of the units.

Primary responsibilities

  • Assist directors/chairs, faculty, and other administrative staff with the regular functions of the undergraduate program, including reviewing syllabi, obtaining faculty information for the university website, and assisting with all faculty and student needs.
  • Assist directors/chairs to gather and provide information for other TUJ units, e.g., ADAA’s office, Human Resources, and ITS.
  • Assist directors/chairs to input course schedules in Banner and DestinyOne, for review and approval by Registrar’s Office.
  • Keep directors’/chairs’ calendars/schedules, including setting meetings for chairs and the programs.
  • Support event logistics as needed, including reserving rooms, preparing IT, ordering catering, facilitating guest services, etc.
  • Provide administrative support, including ordering paper, preparing faculty offices, etc. 
  • Assist directors/chairs and faculty with finances, including assisting with Tokium and NetSuite.
  • In coordination with directors/chairs and the ADAA’s office, track discretionary spending for the divisions.
  • Initiate and help process personnel payments, including student worker contracts & timesheets and faculty overload contracts.
  • Assist with the tracking, maintenance, and purchasing of equipment and supplies, particularly in the sciences.

Qualifications & Experience

  • Strong communication, interpersonal, and problem-solving skills
  • Demonstrated ability to work to deadlines; attention to detail
  • Strong PC skills (database, Excel, Word)
  • Work experience in higher education and/or study abroad preferred
  • Ability to communicate fluently and professionally in English (both written and spoken).

Application Process

Review of applications will begin immediately.
Apply for This Job *You will be directed to an external job platform, BambooHR.

Required application materials to be submitted:

  1. cover letter; 

  2. resume or CV; and

  3. contact information for two references. 
    *Applications without a cover letter will not be reviewed.　　

Only candidates selected for an interview will be contacted.

Temple University, Japan Campus is committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.

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