Visa Application Process and Documents

Last update: June 2021

Visa Application Process

  1. Submit the required documents through our visa application portal to TUJ by the student visa application deadline.
  2. TUJ submits the visa application to the Immigration Bureau.
  3. Submit the Housing Form by the deadline.
  4. Immigration will take 5-8 weeks to review the visa application and if approved, a Certificate of Eligibility (COE) will be issued.
  5. Once TUJ receives the COE, TUJ will invoice the student for the Advance Payment.
  6. After confirming receipt of payment, TUJ sends the COE via express mail to you overseas.
  7. Go to a Japanese Embassy/Consulate with your COE to get your passport stamped with the visa. You may enter Japan 14 days before the first day of new student orientation.

Visa Application Documents

Prepare the following items and upload them to the visa application portal by the student visa application deadline. All documents must be in either English or Japanese. Documents submitted to TUJ will not be returned. You are able to begin working on your student visa application from three months before the visa application deadline of your starting semester.

If you have any questions, contact

Required Documents

1. COE Questionnaire Form

Select the appropriate application below:

Semester of Admission Application Open Application Deadline
Spring 2022
Spring 2022 Visa Application Form
July 1, 2021 (JST) October 1, 2021 (JST)
Summer 2022 November 15, 2021 (JST) February 15, 2022 (JST)
Fall 2022 February 15, 2022 (JST) May 15, 2022 (JST)
Note: Dates are subject to change.

2. Passport

Photo/ID and signature pages of your passport

3. Official passport/ID Photo (4 cm high x 3 cm wide)

The photo must be an official passport/ID photo taken within the last 3 months. It must show a clear, full front view of the student's face from the bottom of the chin to the top of the hair against a white or off-white background. 2 inch x 2 inch photos are acceptable. The file extensions allowed for uploads are: doc, docx, gif, jpg, mpg, pdf, png.

4. Proof of Financial Viability

To issue a student visa, the Japanese Immigration Bureau requires that all students show the ability to support themselves. TUJ estimates ¥3,000,000 (or equivalent in foreign currency) as the amount necessary to cover costs, including tuition, school fees, and living expenses, for the first two semesters. The documents you submit should show where the money to pay for school and living expenses is actually coming from and must be dated within three months of the visa application deadline.

You can submit documents in your own name or, if you do not have the full amount, a financial guarantor, such as a parent or relative, can submit documents on your behalf to meet the ¥3,000,000 requirement. The guarantor must submit documents in his or her name that reflect their current financial situation and the guarantor must complete the Letter of Sponsorship below.

Financial viability can be proven by submitting any combination of the following documents:

5. Academic Record and Record of Completion of Previous Institution (if previously studied at a school in Japan on a student visa)

If you have studied in Japan before (ie: at a language school, credit-bearing program, university, etc.), Japanese Immigration might require original documents of your school transcript, attendance record, and a letter of activity completion/letter of withdrawal. Consult for further instructions.