Position
Campus Services Assistant
Department
Facilities & General Affairs
Position Type
Full-time
Location
City Campus (Sangen-jaya station)
Report to
Manager, Facilities & General Affairs
Work Hours
37.5 hours per week (Main office hours: 9:00 to 17:30, Monday to Friday)
Visa Requirement
Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.
Salary & Benefits
Commensurate with experience.
Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, and retirement payment system.
Overview of Position
Temple University, Japan Campus (TUJ) is seeking a Campus Services Assistant to be cased at the City Campus. As TUJ expands, this position will be instrumental in maintaining efficient facility operations and supporting a high-quality experience.
This position plays a vital role in ensuring the smooth day-to-day operation of facilities and general affairs functions. The successful candidate will support facility management, asset control, vendor coordination, and administrative operations, contributing to a safe, well-organized, and welcoming environment for students, faculty, and staff. This role will also provide administrative assistance to Facilities & General Affairs daily / monthly work and ongoing projects.
Primary Responsibilities
Facility & Operations Support
- Serve as a point of contact for facility-related inquiries from students, faculty, and staff
- Support overall building and classroom management, ensuring spaces are properly maintained and operational
- Assist in managing building security and maintenance coordination
- Support asset management, including inventory control of furniture and equipment
- Coordinate furniture relocation, disposal, and layout changes during renovation or relocation projects
- Liaise with vendors and facilitate construction and maintenance schedules
Administrative & General Affairs Support
- Check and process facility-related invoices and contracts
- Manage office supply inventory and place orders as needed
- Handle petty cash for general affairs-related tasks (e.g., obtaining official documents, purchasing revenue stamps)
- Assist in collecting program schedules and preparing the monthly schedule
- Support ad hoc room bookings and parking space management
Housing & Residential Support
- Assist with faculty apartment management, including preparation for visiting faculty, scheduling, cleaning coordination, and invoice processing
- Support TUJ dormitory operations, including check-in/check-out coordination, scheduling, cleaning arrangements, and invoice processing
Qualifications & Experience
- Native-level Japanese and business-level English proficiency (oral and written)
- Good organizational skills
- Strong computer skills (Word, Excel, PowerPoint)
- Friendly, service-oriented, customer-focused, and professional attitude
- Experience as a receptionist, professional assistant, and/or working in Facilities and General Affairs preferred