Position
Admissions Advisor / Associate Admissions Advisor
Department
Undergraduate Admissions
Position type
Full-time
Location
Tokyo (Sangen-jaya station): Remote work available; occasional on-site attendance may be required as needed for business purposes.
Report to
Director of Admissions Operations
Work hours
37.5 hours per week (9:00 to 17:30, Monday to Friday)
Visa Requirement
Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.
Salary & Benefits
Salary commensurate with experience.
Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, retirement payment system, and tuition benefits for Temple University, Japan Campus (TUJ) programs.
Overview of position
The TUJ Undergraduate Admissions Office is responsible for reviewing and processing all applications to the TUJ undergraduate programs. The main operations are sending out admission decisions on a rolling basis, accurately entering and maintaining data in various information systems, and ensuring the smooth flow of student information between departments. TUJ is looking for a detail-oriented individual to join the admissions team as an Admissions Advisor or Associate Admissions Advisor. This position offers an exciting opportunity to contribute to the growth and success of Temple University Japan's admissions office. The selected candidate will receive fast-paced on-the-job training (OJT). The office is operated remotely; however, due to operational needs, occasional on-campus attendance may be required.
Primary Responsibilities
- Process admissions applications and transfer credit evaluations in the school systems (Slate, Banner, u.achieve, etc.)
- Work on reducing turnaround time of application reviews
- Check and process updated or final transcripts from newly admitted and enrolled students
- Collaborate with the director and the other team members to optimize the use of technology and AI for admissions processes and reports
- Update student data that is not automated yet in the school systems
- Handle inquiries and requests from the relevant offices including the Admissions Counseling Office, Academic Advising Center, and Office of Student Services and Engagement regarding admissions policies, application review procedures and transfer credit evaluations
- Conduct matriculation reviews for conditionally admitted students go
- Update digital reference files for future use
- Assist in data analysis when necessary
- Consult with Main Campus Admissions for cases or policies when necessary
Qualifications & Experience
- Bachelor's degree or higher
- Fluent in English and Business Level Japanese (oral and written)
- A graduate from a U.S. university or familiarity with the U.S. and/or international higher education systems
- 2-3 years working experience in higher educational institutions
- Experience with student information systems (experience with Slate is a plus)
- A history of commitment to accurate data entry and record-keeping in a time-sensitive working environment
- Strong computer skills and knowledge in Microsoft Word, Excel, and CRM
- Excellent research skills
- Friendly, professional and detail-oriented
Preferred Qualifications and Experience
- Familiarity with multiple student information systems (e.g., Banner, Slate, u.achieve, or others)
- Experience in higher education admissions or related administrative roles
- Experience collaborating with student recruiters and academic or student services offices.