FAQ

General

How can I reserve space for meetings or events for my organization?

Do I need to register my organization every year?

Groups that were registered the previous semester simply need to RENEW their organization for the current semester using the Student Organization Form within the first 2 weeks of the semester (within the 1st week for summer semesters).

Can my organization get an email address?

Currently, we do not have the ability to set up group e-mail accounts for student organizations. Please use your personal TUMail accounts for all official communication.

How can my group request funding?

If your group has 8 or more active members, your organization is eligible to request funding. Just follow the steps below:

  1. Read and understand the funding guidelines.
  2. Complete and submit the online Student Organization Funding Request Form by the deadline.
  3. The Student Organizations Allocations Committee (SOAC) will review all requests in accordance with the funding guidelines.

Can an organization have fundraising events?

TUJ does not permit any type of fundraising for clubs and organizations at the moment.

What safety measures is TUJ Activities taking regarding COVID-19?

TUJ is very conscious of the current situation regarding COVID-19 in Japan and the rest of the world. Therefore, all our activities (except the online ones) will follow strict safety measures in order to prevent the spread of the virus. These measures include but are not limited to:

  • Temperature check before each activity
  • Mandatory use of a mask
  • Hand sanitizing before and during each activity
  • Limited number of participants (reduced by 40-50%)
  • Ventilation and disinfection of facilities used in the activities
  • Ventilation and disinfection of means of transport (chartered bus)

If you are interested in joining any of the above-mentioned activities, we ask you for your cooperation in order to keep safe while having fun to the fullest! We also ask your understanding in advance should we need to cancel an activity due to recommendations regarding the virus.

What is included in the participation fee?

Please refer to the activity details page – underneath the fee  is a list of expenses that are included.

How do I know how many spots are left?

The number of available spots can be seen on the registration form page. If the activity is full and all the students have paid (no spots will open up), the activity will not be visible on the registration form anymore.

What are the benefits of joining TUJ Activities?

Semester Activities are a great way to meet students outside of the classroom, and many include travel outside of Tokyo. These activities are also largely subsidized by the university, and often include a private chartered bus and/or various school group discounts (thus the participation fee is much cheaper than if you were to do the same activity on your own).
In addition, unlike other travel agencies or tour packages, Semester Activities are designed for the sole purpose of TUJ students’ enjoyment. Staff is dedicated to maximizing the value of each activity.

How do I start a student organization? Is there a deadline for registering?

New organizations may register anytime during the semester. Just follow the steps below:
1. Read the guidelines
2. Complete the on-line Student Organization Form
3. Set up a meeting with the Student Activities Coordinator

Can I pay with cash?

Currently, TUJ is not accepting cash payments. You can pay via credit card (VISA and MASTERCARD).

Can I pay by credit card?

Yes, currently that’s the only payment option. We accept payments with VISA and MASTER CARD only.

I am a minor and I do not live with my parent/guardian. How can I get their signature on the Liability Waiver?

Please scan the waiver and send it to your parent/guardian to sign. The signed waver can then be forwarded by e-mail to () or by fax  (+81-3-5441-9811).

When am I going to get the details of the activities I registered for?

Detailed information will be sent to your TUmail account at least 3 days prior to the day of the activity. The e-mail will include meeting times, locations, and other important information for participating in the activity. Any updates regarding the activity may also be sent to your TUmail account, so be sure to check your TUmail account frequently.

The activity I wanted to participate in is full. Is there any way I can still attend?

All activity registrations are on a first-come-first-served basis. Some spots may open up eventually due to cancellations. Please keep an eye on the registration form if you are very interested in attending one of the activities.

Can I get my money back if I don’t attend the activity?

All activities involving payment are non-refundable unless the activity is canceled by the Office of Student Services due to low participation or other unforeseen circumstances.

Can I give my spot to a friend if I am unable to attend?

No, we do not accept any spot changes between students. Only registered participants may attend school activities.

I have a tattoo. Can I still participate in a trip that includes an onsen (Japanese hot spring)?

Most onsens in Japan have a strict no-tattoo policy. Please consult with the Activities Coordinator in advance if you have any concerns registering for an activity.