Matriculation Policy and Procedure

Last Updated: May 25, 2008



Purpose

The purpose of this policy and procedure is to establish clear rules and procedures for handling student matriculation at Temple University, Japan Campus (TUJ).

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Matriculated Students

Matriculated students are those who have applied, been accepted, and enrolled in a degree program of the University during the semester for which they were admitted. Completion of course credits before becoming a matriculated student does not assure the acceptance of those credits into the program of matriculation.

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Non-matriculated Students

Non-matriculated students are those who have not been admitted formally to a degree program. Non-matriculated may include the following:

  • Students enrolled in the Bridge Program within the Undergraduate Program
  • Students who have been accepted as non-matriculated students
  • Visiting students who have permission from the dean or from an adviser at their respective home institution to take courses at Temple University
  • Students holding a bachelor's degree but needing further course work to prepare for graduate school (permanent-non-matriculated/ non-degree-seeking)

Degree-seeking non-matriculated undergraduate students are required to apply for admission to a degree program before they complete 30 credits.

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Matriculation Policy and Procedure

When applying to the University, undergraduate students have the option of commencing their studies on either matriculated or non-matriculated basis, except for overseas students whose visas are sponsored by TUJ or students receiving U.S. federal financial aid. Visa-sponsored students and U.S. federal financial aid recipients must matriculate upon admission to the University.

Qualified degree-seeking non-matriculated students may apply for matriculation status at any time prior to one week before the semester for which they wish to matriculate. However, these students are required to apply for matriculation before the start of the semester in which they expect to complete more than 30 credits. A student may not take more than 30 credits as a non-matriculated student. Also, non-matriculated students may only take 11 credit hours or less during their first semester.

To enroll in undergraduate courses, applicants must have earned a high school diploma. (A GED certificate is acceptable, as well, if the applicant has completed 15 or more transferable undergraduate semester credits.) Students who have attended other higher education institutions must have earned at least a 2.00 GPA and provide official transcripts (in sealed envelopes) of all their previous academic work (GPA requirements are higher for Visa-seeking students). The TUJ Admissions Office will determine whether or not applicants will be admitted to TUJ based upon the University's admission policies.

Temple University requires that all undergraduate degree candidates complete 30 hours of the last 45 hours of the degree or program as matriculated students at Temple University. If a matriculated student previously took Temple courses on a non-matriculated basis, those courses are counted towards this requirement.

Once matriculation is officially processed, students may not return to non-matriculated basis. Petitions for an exception based on an extraordinary circumstance must be reviewed and approved by the Chief Academic Officer of TUJ.

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Matriculation Fees

Fee Structure (all charges above include consumption tax)

  • Discount Matriculation Fee — 415,000 yen
    Undergraduate students newly entering TUJ are eligible for the Discount Matriculation Fee. To take advantage of the discount, student must be eligible for matriculation and need to declare their intention to matriculate when applying for admission to the University. The discount fee must be paid by the end of the second week of the student's first semester at TUJ. If the fee is not paid, a financial hold will be placed on the student's academic records.
  • Standard Matriculation Fee — 475,000 yen
    Non-matriculated students must pay the Standard Matriculation Fee to become a matriculated student, unless they qualify for the discount fee, transfer fee, or an exemption. This fee must be paid by the end of the second week of the student's first semester as a matriculated student. If the fee is not paid, a financial hold will be placed on the student's academic records.
  • Transfer Student Matriculation Fee — 237,500 yen
    Students who have "studied abroad" at TUJ for two semesters through the International Programs Office at our main campus are eligible for the Transfer Student Matriculation Fee.
  • Exemptions from the Matriculation Fee
    Students entering TUJ from the main campus or students newly entering TUJ directly from the Academic English Program (AEP) do not have to pay a matriculation fee. Applicants from AEP who entered TUJ after Spring 2010 must pay the balance of 200,000. However, AEP students must have paid the Entrance Fee in full to become a matriculated student in the Undergraduate Program.
  • Refunds
    The matriculation fee is not refundable once a student has matriculated.

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Visiting Student Policy

Temple University and TUJ welcome students from other higher education institutions. Students should submit a permission form from their home institution listing the specific Temple courses that have been approved for transfer. If the courses chosen at Temple have prerequisites, students must provide proof of successful completion of the prerequisite courses. Some courses may also require special authorization from instructors or departments at Temple.

To facilitate the transfer of credits, students should request that an academic transcript be sent from Temple to their home institution. The transcript request form is available by visiting Temple University's Office of Academic Records website. It will not be sent out automatically. For further information, please contact the Office of Academic Records at the Main Campus at 215-204-1131 or visit their website at www.temple.edu/registrar for more information.

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